BAZAAR TERMS & CONDITIONS

Muktamar IMSA-MISG 2019 Bazaar Terms and Conditions

General Terms and Conditions

  • Bazaar venue will take place at east and south foyer Hallway.
  • Bazaar vendors open to muktamar participants only, and Bazaar customers are intended for muktamar participants only.
  • Registration does not guarantee a spot. Bazaar spot will be confirmed via email by Bazaar Coordinator.
  • Fee: $175 for 1 booth. The table size for one booth is 6'x30". 
  • Space is limited. Registration will be closed after all allocated booths are filled.
  • Vendor’s age must be at least 18 years old.
  • Bazaar is from 5pm Dec 24th to 10am Dec 28th.  Vendors need to check in with the Bazaar committee before setting up their display.
  • If vendors are not present by 10am on Dec 25th without notification, the space will be offered to other vendors on the waitlist and the vendor will forfeit their booth fees.
  • Bazaar daily hours are 8.00 AM to 10:00 PM.
  • All tables must be cleaned by 10:00 AM on the last day of Muktamar (Dec 28th, 2019). 

Rules and Regulations 

  • The Committee will provide 1 booth (6’ x 30” table) and 1 chair.
  • The Committee is not responsible for any damage or loss for merchandise or money.
  • Display materials cannot be nailed, bolted to the floors, attached to walls or ceilings. Tape of any kind are not allowed on any painted surface.
  • Bazaar committee reserves the right to assign vendors the location of the table. Vendor may not move to a different table without bazaar committee's prior approval. Table number will be given on the first day of Muktamar (Dec 24th, 2019) at 5 PM at the Hilton Chicago Oak Brook Hills Resort Foyer.
  • Unauthorized fundraising or soliciting is NOT permitted in the Bazaar venue of any other areas of the convention without formal consent from Muktamar Committee.
  • Only items listed on a vendor’s original application may be sold. No offensive material is permitted.
  • No balloons of any size or type will be permitted for display purposes in the bazaar area.
  • Vendors are prohibited from selling or marketing any pirated materials.
  • Vendors are not to use other booth without permission from the owner and committee.
  • Vendors cannot share or sell any of their space without committee knowledge and approval.
  • Vendors are expected to report any kind of problems during the bazaar to the committee.
  • Vendors are expected to maintain the cleanliness and tidiness of their booth.
  • Food and non-food items may not be in the same stand.
  • Only halal pre-packed food, snacks, and drink can be sold in Bazaar. Vendor should pack their food in a closed tight container.
  • The following items are not permitted in the bazaar area: open flames, candles, sterno, microwave, toaster oven, electric pot, electric skillet, rice cooker, slow cooker, refrigerator, and other similar appliances.
  • Vendors are not allowed to cook any kind of food inside the hotel room, or anywhere in the hotel area.
  • Vendors are responsible to damages that happen to the hotel facility due to vendor’s activities in the bazaar 

Failure to comply with the rules and regulation will result in an official warning and/or suspension and/or loss of privileges to participate in Muktamar IMSA-MISG Bazaar. No refund will be provided.

Cancellation Policy

  • No fee applied if booths is cancelled on or before November 30, 2019 - A 50% refund will be issued for cancellation received from Dec 1st to Dec 10th.
  • No refund will be issued for cancellation after Dec 10th.
  • Refund will be sent 2 weeks after Dec 28, 2019 (end of Muktamar).
  • Cancellation request has to be done in writing via email to: yulianti@gmail.com.

Suggestions for Vendor

  • Cookies and candies (that can attract children) to be arranged far from children’s reach (such as on a high container etc).
  • Payment box is not transparent, not too light, not too small, and has a lid.
  • For expensive merchandise (like electronic), please display only the box or the picture with detail information of the merchandise and vendor contact information.

Bazaar Muktamar IMSA-MISG Waiver Form for Food Vendor. 

Please check and sign below. Please bring the signed form to Muktamar.

  • Food vendor should follow American food safety and hygiene standards
  • IMSA and MISG are not responsible for unsold food/items for any reasons
  • IMSA and MISG are not responsible if an inspection from the health department/hotel happens, and the inspectors decide to close the vendor due to lack of food safety and hygiene.
  • Every Vendor is required to maintain the freshness of the food and to maintain cleanliness and food temperature in his/her stand.
  • IMSA and MISG are not responsible if there are health risk caused by the food sold by the vendors. If a customer complains about the quality of the food or the food makes them sick, it solely the vendor responsibility. IMSA and MISG are not liable for the food sold by the vendors.
  • Vendors are not allowed to cook any kind of food inside the hotel room, or anywhere in the hotel area.
  • Only halal pre-packed food, snacks, and drink can be sold in Bazaar. Vendor should pack their food in a closed tight container.
  • The following items are not permitted in the bazaar area: open flames, candles, sternos, microwave, toaster oven, electric pot, electric skillet, rice cooker, slow cooker, refrigerator, and other similar appliances.

I, ____________________(your name) agree and will comply with the statement above. Failure to obey will result in suspension and/or loss of privileges to participate in Muktamar IMSA-MISG Bazaar. No refund will be provided.

 

 

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              (signature and date)