GENERAL TERMS & CONDITIONS

Muktamar IMSA-MISG 2019 Terms and Conditions

Registration Periods

  • There are three registration periods:
    • Early Registration: 75% of Regular Convention Fees from September 9th - October 2nd, 2019.
    • Regular Registration: Regular Convention Fees from October 3rd - December 2nd, 2019.
    • Late Registration: 125% of Regular Convention Fees from December 3rd - December 17th, 2019.
    • Registration will be closed on December 17th at 11:59 PT or when the number of participants exceeds the capacity (1000 max).
  • The payment has to be sent (post stamped or PayPal sent date) no later than the last date of the registration period.
  • The registration will be automatically canceled if the fee is not fully paid before the deadline. In this case, you are required to register again. For instance, if you register on Sept 10th during the early registration period, but the payment is not received by October 2nd (deadline for the early registration period), then your registration is canceled automatically. To attend the convention, you need to register again and you will be charged with normal/late fee (depending on when you register).

Payment by Personal Check

  • All payment by check should be made payable to IMSA and mailed to the Muktamar Treasurer (it will be informed by e-mail after you register).
  • Please mention the registration category code in your check as follow:
    • Early bird registration: ER
    • Normal Registration: NR
    • Late Registration: LR

Payment via Paypal and Zelle

  • Payment via PayPal & Zelle should be addressed to muktamar@imsa.us.
  • If during online registration you selected offline payment but at later date decided to make PayPal payment, please inform muktamar@imsa.us after making the payment.
  • Please type Transaction ID, Name, E-mail, and Phone in your Note of Paypal.

Financial Assistance

  • The committee allows low-income households to get financial assistance for their registration payment. If you need financial assistance, please contact the committee chair: novianto@gmail.com.

Hotel

  • Participant(s) shall comply with and observe all rules and regulations of the hotel at all time and shall assure that his/her dependent(s) complies with and observes the same.

Cancellation and Refund Policy

  • After having received the registration confirmation email, the registration is binding. Please note that admission to the program is only guaranteed after the full payment is received.
  • Cancellation must be received before 10 Dec 2019). Cancellation will incur the following cancellation charges:
    • Cancellation until Dec. 7th
      No charge. Full payment, minus PayPal fee if applicable, will be refunded.
    • Cancellation between Dec 7-21
      Cancellation fee plus PayPal fee if applicable:
      1. Family Registration (full room): $20 cancellation fee + $110 one night hotel room cost.
      2. Individual Registration (shared room): $10 cancellation fee + $30 one night hotel room.
    • Cancellation after Dec 21
      Cancellation fee plus PayPal fee if applicable:
      1. Family Registration (full room): $20 cancellation fee + $420 full hotel room cost.
      2. Individual Registration (shared room): $10 cancellation fee + $110 shared hotel room cost.

Substitution

  • Substitution of another participant is possible free of charge at any time.

Additional Request for Hotel Room

  • For other requests such as a crib, microwave, extra bed etc, the registrant needs to request and pay any applicable fee directly to the hotel.

Liability

  • IMSA and MISG reserve the right to amend any part of the Conference program if necessary at any time.
  • IMSA and MISG will not accept liability for damages of any nature sustained by delegates or accompanying persons, or loss of, or damage to their personal property as a result of the Conference or related events.
  • In the event of industrial disruption or other unforeseen circumstances, IMSA and MISG accepts no responsibility for loss of monies incurred by participants.
  • Participants should make their own arrangements with respect to personal insurance, along with travel insurance.

Personal Insurance

  • IMSA and MISG cannot be responsible for healthcare, dental and ambulance services during its conferences. The convention committee strongly recommends that participants take out comprehensive medical and travel insurance, which should cover the possibility of flight cancellation due to strikes and other causes. Therefore, IMSA/MISG and its local co-organisers accept no responsibility of any nature whatsoever for personal injury, death, loss or damage to property or participants however caused or arising.

General Conditions

  • We reserve the right to alter these Terms and Conditions at any time. If the alterations constitute a material change to the Terms and Conditions, we may notify you via internet mail. What constitutes a "material change" will be determined at our sole discretion, in good faith and using common sense and reasonable judgment.
  • Participant hereby agrees to abide with the terms and conditions as provided above and confirm that the information given in the form is both true and correct.