Registration Fee Structure

Registration Periods

There are three(3) registration periods:

• Early Registration September 11th - October 5th, 2023: 10% discount on Convention Fee
• Regular Registration October 6th - November 9th, 2023: Regular Fee on Convention Fee
• Late Registration November 10th - December 3rd, 2023: Additional 25% on Convention Fee
• Registration will be closed on December 3rd, 2023 at 11:59 PST or when the number of participants exceeds the capacity (1300 max).

The registration will be automatically adjusted if the fee is not fully paid before the deadline. If you register during the early bird period, but the payment is not received by October 5th (deadline for the early-bird period), then your registration will be adjusted to the Regular Registration fee schedule or Late Registration fee schedule depending on when your payment is received.

The Registration will be automatically canceled if the fee is not fully paid before December 3rd, 2023.

Committee reserves the right to review and make final decision on participant's registration.

Offline Payment via Paypal, Zelle and Check

The payment has to be sent (PayPal, Zelle, or Check sent date) no later than the last date of the registration period.

Payment via PayPal & Zelle should be addressed to muktamar@imsa.us.

Please include Muktamar Invoice ID, Name, E-mail, and Phone in your Note of Paypal.

Payment via Check (payable to: IMSA) should be mailed to:

Financial Aid

The committee allows low-income households to get financial assistance for their registration payment. If you need financial assistance, please contact the Muktamar chair:chair@muktamar.us.

Hotel Information

Participant(s) shall comply with and observe all rules and regulations of the hotel at all time and shall assure that his/her dependent(s) complies with and observes the same.

Hotel address:

Room Type of Occupancy

The maximum occupancy for a room with two (2) beds is four (4) adults. If you need to sleep more than the listed number of people in your guest room, please make additional arrangements.

Check-in and Check-out Time

Hotel's check-in time is 3pm and check-out time is 11am CST

Changes to Registration

Changes must be received in writing via email to registration@muktamar.us by December 3rd, 2023. Changes are not guaranteed and subject to availability

Cancellation and Refund Policy

After having received the registration confirmation email, the registration is binding. Please note that admission to the program is only guaranteed after the full payment is received.

Cancellation must be received in writing (email to registration@muktamar.us) before December 10th, 2023). Cancellation will incur the following cancellation charges:

Cancellation by December 3th, 2023

• No charge. Full payment, minus PayPal fee if applicable, will be refunded.

Cancellation between December 3rd – 14th, 2023

• Family Registration (full room): $20 cancellation fee + $120 one night hotel room cost.
• Single (shared room): $10 cancellation fee + $30 one night hotel room.

Cancellation between December 15th – 22nd, 2023

• Family Registration (full room): $20 cancellation fee + $470 full hotel room cost.
• Individual Registration (shared room): $10 cancellation fee + $120 shared hotel room cost.

No Refund for Cancellation on or after December 23rd, 2023

Additional request for hotel room

For other requests such as crib, microwave, extra bed etc, the registrant needs to request and pay any applicable fee directly to the hotel.

Liability

IMSA and MISG reserve the right to amend any part of the Conference program if necessary at any time.

IMSA and MISG will not accept liability for damages of any nature sustained by delegates or accompanying persons, or any loss, theft, damage to their personal property as a result of the Conference or related events, or injury to property or persons whether arising in contract, negligence, equity, or otherwise.

In the event of industrial disruption or other unforeseen circumstances, IMSA and MISG accept no responsibility for loss of monies incurred by participants.

Participant(s) assume all risks when participating in IMSA & MISG events. All participants must use care and good judgment and must obey all rules and regulations. You will comply with all requests made by IMSA & MISG. IMSA & MISG reserves the right to eject any participant who they feel, in their sole discretion, does not comply with the terms of this section. Ejected participants will not be entitled to a refund or any further recourse.

Participants should make their own arrangements with respect to personal insurance, along with travel insurance.

Personal Insurance

IMSA and MISG cannot be responsible for healthcare, dental and ambulance services during its conferences. The convention committee strongly recommends that participants take out comprehensive medical and travel insurance, which should cover the possibility of flight cancellation due to strikes and other causes. Therefore, IMSA/MISG and its local co-organisers accept no responsibility of any nature whatsoever for personal injury, death, loss or damage to property or participants however caused or arising.

General Condition

We reserve the right to alter these Terms and Conditions at any time. If the alterations constitute a material change to the Terms and Conditions, we may notify you via internet mail. What constitutes a "material change" will be determined at our sole discretion, in good faith and using common sense and reasonable judgment.

The Muktamar 2023 participant hereby agrees to abide with the terms and conditions as provided above and confirm that the information given in the form is both true and correct.